2025-12-22 board minutes.

Author: GermaniumSystem

board/minutes/2025/minutes_2025-12-22.md

@@ -0,0 +1,68 @@
+# Board Meeting Agenda December 22nd, 2025
+
+## Attendees
+- Rechner, Kataze, Falxie, Geo
+
+### Space Management
+
+#### Board Member Burnout
+- Currently, board members handle the majority of events and space upkeep in addition to their board responsibilities.
+- This is unsustainable. We are tired. We need help.
+- The need for help has been discussed among the board, and with individuals, but broad messaging has not occurred.
+- What could community members do to help?
+  - Host classes/workshops.
+  - Help with space cleanliness.
+  - Update information on the wiki.
+  - Tool maintenance.
+- Rechner has put together a proposal for additional membership levels for those who can commit to volunteering for the space.
+  - Perhaps start small. Put forward the idea to the membership base, maybe start with a few interested members, and see how it goes.
+    - Pilot using the student/teacher level?
+  - Addition of a non-voting member level will likely require bylaw changes.
+
+#### Space switch report
+- Working on a new space switch implementation.
+  - Hardware is almost done.
+
+#### Tech
+- We have submitted to the ICANN gTLD Applicant Support Program. Now we wait.
+  - We did not undergo an audit. Instead, we did our best to show ICANN that we are but poor little guys trying our best.
+  - We already have an inquiry - ICANN wants us to:
+    - **Confirm no conflicts of interest** per [ASP Terms & Conditions Section 2](https://newgtldprogram.icann.org/en/application-rounds/round2/asp/tandcs) (verify no one involved with the applicant is listed in [ICANN's Form 990 Schedule J, pages 51-54](https://www.icann.org/en/system/files/files/icann-irs-990-fy24-26mar25-en.pdf))
+    - We have responded to the inquiry.
+  - May be time to start coming up with funding and pre-launch strategies.
+    - dot-meow had cool challenge coins!
+  - Timeline is roughly a 14-week review period. Expecting around April?
+- We have a new wiki system that is hopefully more approachable for people who are not Very Computer.
+  - Will be made the default wiki soon.
+- Warrant canary implementation?
+  - PR open. Key isn't quite correct but can be corrected.
+- Equipment lockout updates?
+- Membership roster rearrangement?
+  - Geo to work on a roster. May be able to kickstart via Docuseal export.
+- Service access and ownership audit?
+  - We need an inventory before we can audit it. What services do we have/use?
+  - Geo to start a spreadsheet to track state, board to go over services as a group soon.
+
+### Events
+- FC is in a few weeks.
+  - The built-group is meeting more than weekly.
+  - We have been offered a table to represent PawPrint with the other charities.
+    - More paw-simon boards? Are we allowed to sell things?
+    - Still need to find people.
+  - We will be doing a panel, similar to years prior.
+    - Need to put out a call for participation.
+
+### California Drama
+- 3500A filing?
+- We have a potential lawyer lined up but need to determine a budget.
+  - Dedicating $600 to have 2 hours of review by the lawyer. Further action will follow the lawyer's response.
+
+### Motions and Voting
+
+## Next Meeting Date
+- Monday, 19:00, January 26th.
+
+## Sidebars
+- Do we want a CRM platform?
+  - Tracking leads? Donations?
+