Revisions.

Author: potanin

Resources/Policies/ComplimentaryRegistrations.md

@@ -3,20 +3,26 @@ layout: default
 title: "SIGPLAN Conference Complimentary Registrations at Conferences Policy"
 ---
 
-This policy applies to any events that are organized and financed by SIGPLAN (e.g. POPL, PLDI, ICFP, SPLASH/OOPSLA, as well as CC, PPoPP, and the SIGPLAN related CGO and ASPLOS components).
+This policy applies to any events that are organized and financed by SIGPLAN (e.g. POPL, PLDI, ICFP, SPLASH/OOPSLA, as well as CC, PPoPP, SLE, GPCE, and the SIGPLAN-related CGO and ASPLOS components).
 
-All the members of the organizing committee including the General Chair and Review Committee Chair(s) have to pay full registration for the conference. The only exception can be made for the General Chair and for one of the Review Committee Chair is when they do not have funding to attend this conference. In such cases, a complimentary registration and if needs be economy class return airfare and hotel during the conference can be funded to ensure their presence during the event. This is up to the General Chair for the RC Chair and up to the SIGPLAN Chair or Treasurer for the GC to confirm/approve.
+As a general rule of thumb, all the members of the organizing committee, including the General Chair and Review Committee Chair (or Chairs if there are two as is the case for OOPSLA), have to pay full registration for the conference. The only exception can be made when they do not have the funding to attend the conference for which they are doing the work.
 
-Complimentary registrations allowed *only* in these situations:
+In cases of insufficient funding, complimentary registration and, if needed, economy-class return airfare and hotel during the conference can be provided to ensure their attendance. This is up to the General Chair in consultation with the SIGPLAN Chair and Treasurer to approve.
 
-   * Plenary keynote speakers for the main conference (typically at most 2 or 3 during a single event) as keynote speakers may also be covered for the economy class airfare and hotel, again we hope that appropriate research funding or corporate funding can be used by the keynote speaker host institution or organization to minimize the expenses.
-   * Student volunteers get one free student registration with a limit set by the General Chair aiming to have no more than one student volunteer per 2 days of the conference per parallel stream.
-   * If explicitly approved by the SIGPLAN Chair or Treasurer.
+Complimentary registrations and possible travel support for economy-class return airfare and hotel during the conference (if there is no funding) are thus allowed *only* for these roles:
 
-Other events such as workshops do not receive complimentary registrations. If they want to fund registrations they must seek their own sponsorship to do so outside of the conference budget.
+   * Plenary keynote speakers for the main conference (typically at most 2 or 3 during a single event).
+   * Student volunteer chair(s) (a maximum of 1 being the senior SV chair if there are two).
+   * AV chair(s) (a maximum of 1 per conference to record keynotes only).
+
+To reiterate, we hope that appropriate research funding or corporate funding can be used by the attendees’ host institution or organization to minimize the expenses.
+
+Complimentary student registration *only* may be allowed for these roles:
+
+   * Student volunteers with a limit set by the General Chair, aiming to have no more than one student volunteer per 2 days of the conference per parallel stream.
 
-<!--
 To clarify further:
-   * All other organizing committee members (e.g. AV chairs, SV chairs, etc) are not currently provided with any funding from the conference budget.
+
+   * Other events, such as workshops, do not receive complimentary registrations. If they want to fund registrations, they must seek their own sponsorship to do so outside of the conference budget.
+   * All other organizing committee members are not currently provided with any funding from the conference budget.
    * No Steering Committee chairs or members can be funded out of conference budget.
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