exam-scheduling.md

Exam Scheduling (Prelim & Final)

Step One: Student Initiates Exam Request

• Student submits exam request at least two weeks before intended exam date. Must have approved Plan of Study (POS).
• Exam request system populates committee members from POS.
• Automated email notice is sent to chair and committee members requesting approval. No action notice sent to GPD and GC.
• All committee members approve exam request.

Step Two: Graduate School Review

• Request is reviewed by assigned admission & academic progress advisor in the Graduate School.

Prelim Check:

• POS
• GPA ≥ 3.0
• Registration in term
• No academic holds

Final Check:

• POS
• GPA ≥ 3.0
• Registration
• Application for degree
• No academic holds
• Exam history

Before exam:

• Corrections are managed by email to student/department.
• Graduate School approves exam request.
• Approval email sent to student, committee, GPD & GC.

Step Three: Exam

• Exam is held on scheduled date.
• Chair enters exam results within two business days. Automated email notice is sent to committee members.
• Committee members verify their vote of approval/disapproval in the exam request system.
• Graduate School finalizes results as “Completed” in the approval system.