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created 2024-11-13

DEPLOY/24 Debrief & Notes for DEPLOY/25

Venue

  • The event being in the Hive was an awesome decision

Judges

  • 6 was a good amount
  • Need to reach out a lot sooner

Prizes

  • Could be more compelling

Trophy

  • Need to order build a lot sooner
  • Ended up being sick anyway <3

Sponsors

  • Were clutch asf

Point system & rubric

  • 1st, 2nd, 3rd, People's Choice good
  • Not emphasizing completeness good
  • Emphasis on presentation & creativity good
  • Too much emphasis on problem-solving; doesn't allow for satirical projects
    • The "vibes" criterion should be the entire score
  • Not emphasizing innovation: mixed results; projects were of good quality but could use more variety
  • We're overthinking the whole weighting/category thing
    • Judges factor in mentally that it's a first-year team, shouldn't skew beyond that
    • We should let judges do their own curving
    • We should have some sort of mechanism that lets judges revisit each of their evaluations, and/or view all of them at once

Trailer

  • Need to start working on it a lot sooner
  • 3.5 mins way too long

Food

  • Food went well — Pineapple King Bakery + Toast & Egg both amazing
    • No more from Bon Appétit though

Promo & outreach

  • Promo & outreach was a huge success: going into the classrooms made a tangible difference, especially for people who'd never heard of compsigh previously
  • Echoing Chris & Jocelyn's sentiments, we need to just keep blasting people with reminder emails, Campuswire posts, Instagram, Discord, etc.
  • More emphasis on staging as an opportunity to meet other solos and form teams, as well as learn more about hackathons
  • Actually have merch

Agenda

  • In general, good job on schedule
  • Start opening keynote and dinner sooner
  • Start working on opening keynote sooner lol
  • Remove registration and team formation deadlines
  • More emphasis on office hours on day two as an opportunity to come together, socialize, take a break, and get help / help each other out

Ground team

  • More dedicated leadership people doing stuff: Edward was devving, Gursh was taking photos, Quinn was watching food and doing setup, Jet was participating lol
  • Someone on video

Presentations

  • Teams were more representative of the department — way more freshman/sophomore teams :)
  • Remove "all on stage during presentation" requirement (prize would just be split between those presenting)
  • Actually playing the walk-out song lol
  • Discord screen share worked a lot better than expected

Web platform

  • Team formation UI needs to go up early
  • Some sort of "team queue" for solos

Live stream

Ideas for next year re: live-streaming DEPLOY/25:

  • "The desk" — hosts; commentary on presentations during intermissions
  • Opening night getting people hyped and interviewing them on what they expect to happen
  • Good for club exposure and memories :)