📁 Document Management System

A professional Document Management System developed using Python Flask, MySQL, SQLAlchemy, HTML, CSS, and JavaScript. This application helps organizations securely upload, organize, search, preview, and manage documents with role-based access control.

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🚀 Features

👤 Authentication & Authorization

• Secure Login & Logout
• Role-Based Access (Admin & Employee)
• Session Management

📄 Document Management

• Upload Multiple Documents
• Support for:
  • PDF
  • Word (.doc/.docx)
  • Excel (.xls/.xlsx)
  • Images (.jpg/.jpeg/.png)
• Document Preview
• Download Documents
• Delete Documents
• Restore Deleted Documents

👥 Client Management

• Add Clients
• Edit Clients
• Delete Clients
• Restore Deleted Clients
• Client-wise Document Management

📦 Product Document Management

• Product Information
• Product-wise Documents
• Vendor Documents
• Brand Management
• Category Management

🔍 Search & Filter

• Search Documents
• Search Clients
• Search Products
• Filter by Department
• Filter by Category

📊 Dashboard

• Total Documents
• Total Users
• Total Clients
• Total Products
• Recent Uploads
• Dashboard Statistics

📁 File Handling

• Multiple File Upload
• Image Preview
• PDF Preview
• Download Files
• Upload History

⚙️ Additional Features

• Responsive Design
• Professional Admin Panel
• Clean UI
• MySQL Database
• Secure Configuration using Environment Variables

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🛠️ Technologies Used

Backend

• Python 3.11
• Flask
• Flask-SQLAlchemy
• SQLAlchemy
• PyMySQL
• Flask-Login
• Python-dotenv

Frontend

• HTML5
• CSS3
• JavaScript
• Bootstrap

Database

• MySQL

Version Control

• Git
• GitHub

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📂 Project Structure

Document-Management-System
│
├── app
│   ├── models
│   ├── routes
│   ├── templates
│   ├── static
│   ├── uploads
│   └── __init__.py
│
├── requirements.txt
├── run.py
├── .gitignore
├── README.md
└── .env (Not Included)

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⚙️ Installation

1 Clone Repository

git clone https://github.com/Asim-32/Document-Management-System.git

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2 Move to Project

cd Document-Management-System

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3 Create Virtual Environment

Windows

python -m venv venv

Activate

venv\Scripts\activate

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4 Install Dependencies

pip install -r requirements.txt

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5 Create .env File

Create a file named .env

Example

SECRET_KEY=your_secret_key

DB_HOST=localhost
DB_USER=root
DB_PASSWORD=your_password
DB_NAME=document_management

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6 Run Application

python run.py

Open

http://127.0.0.1:5000

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📸 Screenshots

Registration

Login

(Add Login Screenshot)

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Dashboard

(Add Dashboard Screenshot)

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Upload Documents

(Add Upload Screenshot)

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Document List

(Add All Documents Screenshot)

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Client Management

(Add Client Screenshot)

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Product Management

(Add Product Screenshot)

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🔒 Security

• Environment Variables
• Role Based Authentication
• Secure Login
• Protected Routes
• SQLAlchemy ORM
• Session Management

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📌 Future Improvements

• Email Notifications
• Audit Logs
• Cloud Storage
• Digital Signature Support
• OCR Integration
• API Support
• Document Versioning

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📦 Requirements

Install packages

pip install -r requirements.txt

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👨‍💻 Developed By

Asim Khan

GitHub

https://github.com/Asim-32

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⭐ If you like this project

Please give this repository a ⭐ on GitHub.

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