Customize Preferences

General

• Default Browse - The default active browse type.
• Daily - Display all events for the current date.
• Weekly Display all events through the coming Sunday.
• Monthly Display all events through the last day of the current month.
• Float Browse - Use a floating window for the default browse.
• On - Shows a “floating” window of 7 (weekly) or 30 (monthly) days of events from the current date.
• Off - Shows a fixed window through the end of the current week (weekly) or month (monthly).
• Browse Limit - Access to past events when browsing the public calendar can be turned on/off by changing this setting.
• Default State - Default State (Region) selected for all forms.
• Mini-Cal Start Day - Select the first day of the week displayed for each row of the Mini-Cal calendar (This setting also applies to integrated mini-calendars).
• WYSIWYG Editor - Helios Calendar's TinyMCE WYSIWYG editor is made available for editing most textarea content. To disable the editor, and enter text in a plain HTML textarea, select “Disable WYSIWYG Editor”.
• Location Selection - Determines which location selection option is made available.
• AJAX Search - Allows users to search Saved Locations by name presenting a paged list of results based on the user input. Results are presented inline as the user types their criteria and pruned with each character entry.
• Select List - Presents the user with a simple HTML select list input of all Saved Locations available within the calendar.
• Default Search Window - The size, in number of days, of the default window (days between dates) used for event search forms & search result links.
• Past Send to Friend - Allow users to use Send to Friend email feature for past events.

State (Region) Localization

To use a region other then US States you can update your language pack config.php and selectRegion.php files. More information about localization is available here.

##Admin Console

• Password Age - Number of days between prompts to admin users to change their password. 0 = unlimited (users never prompted).
• Sign In Attempts Limit - Number of failed sign in attempts permitted within a 24 hour period. When an admin reaches this limit their account is locked and cannot access the admin console.
• Password Strength - When enabled admin passwords will be required to meet Password Strength requirements when created.

Email

• Send As Address - The email address used as the sending identity for emails sent from Helios.
• Send As Name - The name used as the sending identity for emails sent from Helios.
• Send Email Using - Method to use when sending emails.
• PHPMailer Class - Emails will be sent using the PHPMailer Class and provide advanced support for custom STMP server connections when sending emails.
• PHP mail() Function - Emails will be sent using the native PHP mail() function. Using this setting requires that your PHP installation be configured to successfully send emails using native resources.
• Test Settings - Test current email settings by sending an email to the supplied address. When Send Email Using setting is configured for PHPMailer Class verbose SMTP response is output in a pop-up window to assist in troubleshooting.

PHPMailer Settings

When the Send Email Using setting is set to use the PHPMailer Class the following additional settings will be available.

Note: The email setting information saved within Helios Calendar will be used by Helios for sending emails only. Changes made to these settings will affect how Helios attempts to send emails but will not affect settings for your mail account on the mail server itself or other clients that utilize the account.

• Mail Host - Hostname of the mail server.
• Port Number - Port number to use when connecting to the mail server.
• Security - Security protocol to use when connecting to the mail server. TSL and SSL connections are supported.
• Authentication - Authentication form to use when connecting to the mail server. Username & Password authentication is supported.
• Username - Mail server username.
• Password - Mail server password currently saved for use. This value is displayed as a string of asterisks only to signify a password is present.
• New Password & Confirm Password - Complete these fields with a new password (and confirm it) to change the mail server password used by Helios to send emails. (Note: This does not change the password for the account on the server.)

Important: Because the password must be passed to the mail server in plaint text the following is recommended:

1. Use a secure connection (TSL/SSL) for the Security setting whenever possible.
2. Use a unique password, not shared with any other accounts, for the account used to send emails from Helios Calendar on the mail server (this is critical in instances where secure connections are not available).

Newsletter

For more efficient sending of newsletters individual emails are sent in groups, called “batches”. Batch size and delay can be configured to permit email throttling that is best suited for your hosting & server configuration.

• Public Newsletter Tools - Public calendar newsletter tools can be turned on/off with this setting. When off public newsletter registration, subscription editing and the public newsletter archive will be disabled. Note: When off administrative newsletter functionality is still available and newsletters can still be sent.
• Batch Size - Number of email newsletters to send per batch.
• Batch Delay - Period of time (in seconds) to wait between batches.

Language Settings

• Default Language - Lists all language packs installed for your Helios Calendar, the default language will auto select what langauge the public calendar is displayed in (users can optionally change the language) and which language is selected by default at the admin console login.
• Helios Language Pack - Links to Refresh Member site, where additional language packs can be downloaded.
• TinyMCE Language Pack - Link to download additional language packs for TinyMCE

Spam Prevention CAPTCHAs

• CAPTCHA Type - Select from the available CAPTCHA types to determine which is used for public calendar forms.
• None. CAPTCHA Turned Off - Disables CAPTCHA for all forms.
• Helios Native - Presents a randomly generated image containing a string of 6 characters the user must enter before submitting the form. Helios Native CAPTCHA includes AJAX confirmation support allowing users to verify they've entered the correct string before submitting the form.
• reCAPTCHA - Integrates the very popular reCAPTCHA service. Requires reCAPTCHA public & private API Keys. reCAPTCHA supports audio CAPTCHA for increased accessibility support.

When reCAPTCHA is the selected CAPTCHA type the following two settings will also be available and are required for reCAPTCHA to function.

• reCAPTCHA Public Key - Public API Key provided by reCAPTCHA
• reCAPTCHA Private Key - Private API Key provided by reCAPTCHA
• reCAPTCHA Theme - Customize reCAPTCHA with one of the supported themes.

Note: Use of the reCAPTCHA API requires a unique pair of API Keys and is subject to their Terms of Service.

Enabling CAPTCHA for Public Forms

To activate CAPTCHA for a public calendar form simply check the checkbox beside the form name. When active the form will require users to supply an answer to the CAPTCHA challenge, determined by the settings above, to indicate they are human and not a robot.

Public Event Submission

• Public Submission - Public event submission can be turned on or off with this setting.
• Session Submission Limit - The maximum number of events a public calendar user can submit in a single web browser session. It is good practice to set this high enough to accommodate real users but low enough to thwart would be spam efforts. When set to 0 no limit is imposed and users can submit unlimited events.
• Public Event Categories - When public event submission is on this setting will determine if users are given the option to select what categories their events are added to. Select “Allow Category Selection” to turn this setting on, select “Disable Category Selection” to turn it off. Administrators may modify user selections when approving Pending Events.

Event Lists

• Billboard Max List Size - The number of events listed for the Billboard public calendar list.
• Most Popular Max List Size - The number of events listed for the Most Popular public calendar list.
• Newest List Size - The number of events listed for the Newest Event public calendar list.
• Auto Fill Billboard - When “On” this setting will populate any space left in the billboard with upcoming events starting with the most recent first and continuing until the “Billboard Max List Size” total is filled.
• Event Series Display - This setting can prevent filling event lists and RSS feeds with multiple entries for the same event series.
• Show Next Event Only - Limits lists to only the next occurring event in a series.
• Show All Events - All events in the series are displayed in lists.
• Show Start Time - When checked this setting will show the event start time along side the title public calendar event lists (Billboard, Newest & Most Popular).

Note: These settings affect both the public calendar and the corresponding event list components when integrated outside of Helios Calendar.

Syndication (JavaScript, iCalendar & RSS)

• JavaScript Cache Size - Number of events to include in the JSON cache file used for JavaScript syndication.
• RSS Feeds - Turn RSS feeds On/Off in the public calendar.
• RSS Max Feed Size - The maximum number of events listed for all RSS feeds.
• RSS Truncate - Length, in characters, to truncate event descriptions within the RSS feeds. To include full descriptions set to 0.
• iCalendar Feeds - Turn iCalendar feeds On/Off in the public calendar.
• iCalendar Max Feed Size - The maximum number of events listed for all iCalendar feeds.
• iCalendar Truncate - Length, in characters, to truncate event descriptions within iCalendar feeds. To include full descriptions set to 0.
• iCalendar Min Refresh - The feeds “time to live” before clients will automatically refresh the feed (uses X-PUBLISHED-TTL:PT attribute).

Date & Time Formats

• Current Server Time - The current date & time of the server Helios is hosted on.
• Current Helios Time - When set to offset from the server time Helios will display the current time it is set to.
• Offset Server Time - Number of hours to offset the server time by. For example: a server running in EST but serving a website for users in PST would need to be offset by -3 hours to make up the difference between the EST and PST timezones.
• Date Input Format - This setting governs the date format for all forms including the pop-up date picker as well as short date output.
• Date Output Format - This setting governs all long date output (Eg: Event Browse, Event Details)
• Time Input Format - This setting governs the time format input for all forms.
• Time Output Format - This setting governs the time format for all output (Eg: Event Browse, Event Details)
• Mini-Calendar Select Format - This setting governs the date format for the mini-calendar select options for navigating to a different month.
• Mini-Calendar Day Format: - This setting governs the date format for individual days within the mini-calendar.

Note: Output format strings accept strftime() format parameters only.

Windows Server Users: Some parameters may vary for the strftime() function under Windows. Reference MSDN for details.

Weather & Map Links

• Weather Link - Destination of “Weather” links in the public calendar.
• Map Link - Destination of “Map” links in the public calendar.

Both links are generated using the event location address. If insufficient location event data is entered the link will not be available. More information about customizing these links is available in the Weather/Map Links documentation. These links are used for both Location Types.

Pending Event Messages

• Approve Message - Default message for approved events submitted by public users.
• Decline Message - Default message for declined events submitted by public users.

These messages serve as the default message for Pending Events and can be edited prior to sending to the user for individual events. Sending of messages to users during the event approval process is optional and when submitted events are batch declined/deleted submitters will not receive notice their event has been declined.

Approval Message Variables

For approved events the following variables can be used in the event approval message.

• [events] - Link to the event (or series) with the title of the event as the link text.
• [facebook] - Facebook Share button.
• [twitter] - Twitter Tweet Button.

Saving Your Changes

Once setting changes have been made click the “Save Settings” button to save the settings and apply any changes immediately.